Octopus Community Network Privacy Notice

Thank you for visiting our website and your interest in finding out more about the Octopus Community Network and our projects. We really would like to stay in touch with you on a regular basis, whether you volunteer with us, are or become a member of the Network and especially if you’re a part of our extended network, through Community Centre Week, for example.  As we take your privacy seriously, we want to ensure your personal data is not only correct (so we can share our news with you) we want to ensure that your information is kept in line with the new General Data Protection Regulation (GDPR).  Below, you will find a simplified version of our Privacy Policy, but if you want a full copy of our Privacy Policy then do get in touch. 

Octopus complies with its obligations under GDPR by keeping your personal data up to date; by storing and destroying it securely; but not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

The personal information we collect

  • Contact details and personal information needed to help us plan, organise and manage our year-round projects, events, meetings and to keep you fully up to date with our news.

  • Our projects are funded by grant funders and they require us to collect information on those benefitting from the project. In these situations, we will only collect the information that is appropriate and that ensures that we are contract compliant.

  • In some situations, where we receive donations from individuals your financial information related to this donation will be kept.

If you do not want us to use your data in this way, wish to stop receiving any communications from us or have any further questions on our implementation of GDPR please email us on: privacy@octopuscommunities.org.uk

How we collect personal information

We collect personal information from you when:

  • you send us an email

  • you register at an event

  • you purchase a ticket for any of our events (even if the ticket is free)

  • you volunteer with us

  • you request to become/you are a member of the Network

  • you engage in social media communications with us

  • you make a donation or get involved with our fundraising

  • you fill in the form on our ‘volunteer’ page; When you submit information to this website via webform, we collect the data requested in the webform in order to track and respond to your submissions. We share this information with Squarespace, our online store hosting provider, so that they can provide website services to us.

Why we collect your personal information

We use your personal data for the following purposes:

  • to plan, organise and manage our year-round events, meetings, community celebrations and network events;

  • to manage our employees, volunteers and those applying to us for employment;

  • maintain our own project management records associated with grants and donations received;

  • to keep you up-to-date with all of our news about the Network, the work of the Network members and the projects that we organize and manage on behalf of the Network;

  • to process a donation that you have made;

Your consent

Octopus Community Network will continue to collect your consent from a variety of sources, including the following:

  • when you make an enquiry via our website

  • when your register for an event

  • when we use Mailchimp, SurveyMonkey, Eventbrite or Time to Spare

Cookies

This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit The cookies Squarespace uses.

SquareSpace Analytics:

This website collects personal data to power our site analytics, including:

  • Information about your browser, network, and device

  • Web pages you visited prior to coming to this website

  • Your IP address

This information may also include details about your use of this website, including:

  • Clicks

  • Internal links

  • Pages visited

  • Scrolling

  • Searches

  • Timestamps

We share this information with Squarespace, our website analytics provider, to learn about site traffic and activity.

This website is hosted by Squarespace. Squarespace collects personal data when you visit this website, including:

  • Information about your browser, network and device

  • Web pages you visited prior to coming to this website

  • Web pages you view while on this website

  • Your IP address

Squarespace needs the data to run this website, and to protect and improve its platform and services. Squarespace analyzes the data in a de-personalized form.

 Policy amendments

We may update this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes.